EdShare User Documentation

• Logging in to EdShare
• Adding new content
• Uploading Documents/Sharing Links
• Setting sharing permissions
• Tagging items
• Editing items
• Removing items
• Finding resources
• Searches
• Browsing
• Latest Additions
• Contacts

Logging in to EdShare

Use your University of Southampton ISS login to access your user area in EdShare. EdShare does not store user passwords, but instead authenticates you against the University LDAP service, just like Sussed and Blackboard do.

If you cannot login to EdShare, make sure that your University accounts work. You can do so by logging to Sussed for example. The University computing services (ISS) have a help page if you have trouble with your account or password.

If none of the solutions above worked, please contact us at edshare@soton.ac.uk and we will try to answer your request as quickly as possible.

Adding new content

Uploading documents/Sharing links

You can access your user area by clicking the 'My Shares' link from the front page or the top menu bar (note: you may be prompted for username and password). To start a new share, simply click on the 'Create a Share' button on the main toolbar.

The next screen will prompt you if you want to create a single share or if you would rather import many items at once (this is the Bulk Upload option).

Setting sharing permissions

You can decide on who can access your resources. EdShare currently offers three levels of permissions (these will be extented in the future):

• World: Anyone in the world can access this resource.
• University: Only UoS members can access this item; people will be prompted for their username and password before being able to view the resource.
• My School: Anyone in your School can access the item.
• Selected users: Choose the users that can access this resource. Note that they need to have a University of Southampton account.
• Just me: No-one else than else can access the resource.

You may change the sharing permissions at any time. In order to do so:

• Select the item you want to modify, and click on 'Edit',
• Click on the 'Sharing' tab,
• Select the new permission and click on 'Update' to commit the changes.

Tagging items

There are four levels of tagging in EdShare:

• Keywords: the common kind of tags i.e. natural language words.
• Library of Congress (LoC) subject areas: a structured vocabulary to describe subjects.
• University School or Unit: the University of Southampton structure.
• Course Modules: a list of course codes available at the University of Southampton (e.g. COMP1001).

You are not required to enter any tags in EdShare. We do ask you to enter at least a few keywords though. Remember, tagging makes it easier for others to find the resources you have added.

To tag resources:

• Select the item you want to modify, and click on 'Edit',
• Click on the 'Tags' tab,
• Select the kind of keywords you would like to add, and click on 'Add'!

Note: Keywords must be separated by commas. Spaces between words are allowed e.g. report, educational resource would create the two keywords report and educational resource.

Editing items

If you need to change the title, or add a long description to your item (as well as updating the tags):

• Select the item you want to modify, and click on 'Edit',
• Click on the 'Actions' tab,
• Click on 'Edit Item'.
• Don't forget to click on 'Update' to save your changes!

Removing items

• Select the item you want to modify, and click on 'Edit',
• Click on the 'Actions' tab,
• Click on 'Delete Item' and confirm.

Finding resources

You can find resources in EdShare by using:

• the Search facilities,
• the Browsing sections,
• or the Latest Additions.

Contacts

Contact Sebastien Francois for bug reports and questions about the web site.

Contact Debra Morris for any other comments concerning EdShare.